Actions and Security

User Access to the Action Library

Active Displays can be configured to display an unlimited number of actions from different libraries in the Actions drop-down. However, the Actions drop-down will only display the actions from the libraries to which the user has at least Read access. If the user does not have at least Read access to a particular action library, those actions will not be displayed by the web part.

TIP: If designed properly, you can use this feature to determine the actions you want to provide to a group of users. Different users can have different options based on their security rights in the workplace and the groups in which they members. For example, administrators could have actions available to them to perform administrative work such as archiving.  Or, you may want to make certain actions, such as Delete List Item-type actions, available to a select group of individuals.

User Access to Rolled Up List Items

Users must have a minimum of Contributor access to a destination list in order for an action to succeed in creating, modifying, or deleting items in that list. If a user attempts to execute an action that updates a list to which they do not have at least Contributor access, the action will fail and the defined error message will be displayed.

Actions update records on an item-by-item basis. So if the user attempts to execute an action against multiple items in an Active Display that pulls from multiple lists, the action may succeed with some items and fail with others. If the user has Contributor access to one of the lists that goes into the Active Display and Read access to another list, the items from the list to which the user has read access will fail.