When a Delete List Item-type action is executed, a confirmation message will be displayed before the system proceeds with deleting the selected record(s).
NOTE: Several prompts on the Actions Wizard user interface were reworded in the Spring 2007 release for improved clarity and usability. In these cases, the reworded prompt is stated first, followed by a slash and the original prompt (e.g., Create a New Action Definition/Create a New Action).
1. Select the Create a New Action Definition/Create a New Action button at the top of the Actions Wizard.
2. In the Site URL for Document Libraries/Site URL field, type the URL of the action library that will hold the new action definition, or a Global Link, and click Add. If the action library is located in the current site, this field can be left blank.
3. All of the libraries that have a type of Document Library and can therefore be used to store an action definition are displayed in the Document Library for Action Definition/Document Libraries area. Highlight the action library you want to use.
• Actions cannot be written to an action library located in a sub-area.
4. Type the name of the new action definition in the Action Name field.
• This is the name that will be displayed to users, so make sure the name makes the purpose of the action as clear as possible.
• At the same time, keep in mind that the drop-down that displays the action titles will automatically resize to fit the longest title. As a result, CorasWorks recommends that you limit your action names to approximately 30 characters in length.
5. Use the Action Type drop-down to select Delete List Item. When you make this selection, the page is refreshed and the Configure Action Type section of the display is expanded with the appropriate entry fields for that action type.
6. In the Message Displayed for Successful Action field, type the message to be displayed to users when an action is completed successfully.
• As of Spring 2007, a default message of “Success” is placed in this field. The message can be changed if you wish.
• The default success and error messages for an instance of the Actions Wizard can be changed via the Localization tab on the administration interface.
7. In the Error Message Displayed for Failed Action field, type the message to be displayed to users when an action fails for any reason.
• As of Spring 2007, a default message of “Error” is placed in this field. The message can be changed if you wish.
8. If you also want to include any SharePoint error details when an action fails, select the Include SharePoint Error Details checkbox. When this option is enabled, SharePoint details will be appended to the error message you define in the step above.
9. You can ignore the Background Color for Entry Form property for this type of action.
10. Click Save. The action is now available for use in an Active Display or Cross-Connect.